Pursuant to Article 13(1) and (2) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (OJ L 119, 2016, p. 1, as amended), hereinafter GDPR, we inform you that:
1. Controller of personal data
The controller of your personal data is the Polish Association for Persons with Intellectual Disability (Polskie Stowarzyszenie na rzecz Osób z Niepełnosprawnością Intelektualną), with its registered office in Warsaw at ul. Głogowa 2B (02-639 Warszawa), entered in the Register of Associations, Other Social and Professional Organisations, Foundations and Public Healthcare Institutions of the National Court Register under KRS number 0000162757, REGON: 012059870, NIP: 5211091628, which also pursues its statutory goals through its organisational unit, the “Early Intervention Centre” (Ośrodek Wczesnej Interwencji), located at ul. Pilicka 21 in Warsaw (02-613), hereinafter “PSONI – OWI“.
If you have any questions about the processing of personal data, you can contact us at the address of PSONI – OWI. Please give your full name and home address so that we can correctly identify the data subject and respond to your request. If we have doubts about your identity, we may ask you for additional information, e.g. your PESEL number.
You can also contact our Data Protection Officer:
- in writing at the address above,
- by e-mail at iod.owi@psoni.org.pl.
2. Legal basis and purposes of processing your personal data
Your personal data relating to senders and recipients of correspondence, including the data of natural persons representing these entities, will be processed in order to handle correspondence and, where justified, to respond to your messages (Article 6(1)(f) GDPR).
Your data will not be subject to automated decision-making, including profiling, as referred to in Article 22(1) GDPR.
3. Disclosure of your personal data to other entities
Your personal data may be disclosed to entities supporting the activities of PSONI – OWI, i.e. service providers and suppliers of IT systems, including the IT equipment on which the data is processed, law and tax firms, consulting firms and auditors, postal operators and courier companies, server providers, including companies operating these servers, and debt collection companies.
In addition, your data may be made available to other entities when:
- the obligation to transfer it arises from the law;
- it is in our legitimate interest or that of a third party;
- you give us your consent.
We will always ensure that the scope of information disclosed to these entities is adequate and necessary for the intended purposes.
Your personal data will not be transferred outside the European Economic Area.
4. Retention period of your personal data
Your personal data will be stored for the period necessary to respond to the correspondence and for the period required by law for the retention of certain documents. In addition, your personal data may be stored for the purpose of establishing, pursuing or defending against claims against PSONI – OWI indicated in or contained in the above correspondence.
5. Your rights in connection with the processing of your data
You have the right to lodge a complaint with the supervisory authority, which is the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych).
Under the conditions laid down in the GDPR, the data subject has the right of access to their data and the right to rectification, erasure and restriction of processing, as well as, in certain situations, the right to data portability and the right to object to processing, in which case we will stop processing your data for those purposes unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the data is necessary for the establishment, exercise or defence of legal claims. Your requests will be dealt with without undue delay, within no more than 30 days of receipt; in complex cases or due to the number of requests, this period may be extended to 90 days. When writing to us, please give your full name and home address or correspondence address so that we can correctly identify you. If we have doubts about the identity of the person making the request, we may ask you to provide additional identifying information, e.g. your PESEL number, or call the phone number you have given us.